3 Alternative Email Archive Systems You Might Use

이메일 아카이빙을 위한 3가지 방법입니다.

1.tape backup - 가격은 싸지만 찾기 어렵습니다.
2. Cloud backup - 물리적 공간이 필요없고 이메일 아카이빙 시스템과 연동하면 가장 효율적인 시스템이 됩니다.
3. In house - 회사 환경에 가장 적합하면서 저렴하게 구축할 수 있으나 없어져 버리면 살릴 수 없는 단점이 있습니다.

그리고 마지막으로 이메일 아카이빙 시스템은 자신의 메일박스 용량의 한계를 넘어 자유로운 이메일 이용을 보장해줍니다.

3 Alternative Email Archive Systems You Might Use
Read more at http://www.business2community.com/online-marketing/3-alternative-email-archive-systems-you-might-use-0318407#cgUOGRl5LY6tlK0R.99 

Email is a vital part of business communication, and as a result a vital component in eDiscovery and compliance requests. The best way to effectively manage your email history is to use an email archive system. However some businesses don’t feel that a dedicated email archive system is a requirement.

Let’s look at the alternatives, if you don’t use a dedicated system.

Tape Backup

The traditional method for retaining important business data is tape backup. Tapes are used because they provide a large amount of storage in a relatively small physical unit. You can use dedicated backup tapes to retain your email; they offer a fairly low cost solution for retaining that much data.

There are downsides though. In order to find a document, or email, on a tape; you need to run it. That means you have to start the tape and go through the data bit by bit until you find the required document. At best that’s time consuming, at worst it’s a waste of time that could be spent elsewhere. Especially when a dedicated email archive system can be keyword searched in seconds.

Cloud Backup

A lot of companies have moved on from tape to online cloud backup. This is a better solution for a number of reasons. It doesn’t require physical storage and allows for greater capacity. It is also far easier to find your data.

Cloud backup should really be combined with dedicated email archive software though. If not, the data is unlikely to be properly categorized and therefore more difficult to sort. Every expense counts in business and cloud backup alone would still require the use of an email expert to complete eDiscovery and compliance requests in a timely manner.

In-House Storage

Of course you might not rely on a backup system to retain your email. You might just rely on your in-house storage and the archiving facilities on your email client. This tactic really depends on your email client and the sophistication of its compliance and eDiscovery functions. It also relies on the security and integrity of your in house storage. If you lose data without a backup, it’s lost forever.

If your email client does have good archive functions, there’s no guarantee it will work as a long-term solution. It still relies on your in house storage, which is limited to what you can afford to buy. Most companies are forced to limit client mailboxes in order to save on space. In that situation, there’s always the chance that a vital email could be deleted to save space. A dedicated email archive system allows you to archive emails without limiting mailbox sizes.

There are alternatives to a dedicated email archive system. Your company can definitely manage without one. However, the fact that you can doesn’t mean you should.

Read more at http://www.business2community.com/online-marketing/3-alternative-email-archive-systems-you-might-use-0318407#cgUOGRl5LY6tlK0R.99